Point of Sale (POS)

The Point of Sale (POS) module enables businesses to process retail sales quickly and efficiently while maintaining full integration with inventory, invoicing, accounting, reporting, and fiscalization requirements.

Numera POS is designed for retail stores, showrooms, service counters, hospitality environments, and other customer-facing sales operations that require fast transaction processing and fiscal receipt printing.

All sales processed through the POS are immediately reflected throughout Numera, providing real-time visibility into inventory levels, sales performance, and financial transactions.

Overview

The Point of Sale module allows users to:

• Sell products and services
• Print fiscal receipts
• Process retail transactions
• Track inventory in real time
• Generate delivery and invoice transactions automatically
• Access sales reports immediately
• Manage multiple retail locations
• Integrate with certified fiscal printers

Where POS Fits in the Sales Process

Unlike standard sales workflows, POS transactions combine order fulfillment and invoicing into a single real-time process.

POS Screen Overview

The Point of Sale screen is optimized for fast retail operations.

Users can:

• Browse products
• Search items
• Add products to cart
• Select customers
• Process sales
• Print fiscal receipts
• Access fiscal printer functions
• Create additional sales transactions

Product Display Modes

The POS interface supports multiple display modes.

Grid View

Optimized for:

• Touch screens
• Retail counters
• Fast product selection
• Visual product browsing

List View

Optimized for:

• Large product catalogs
• Keyboard-driven workflows
• Faster searching and filtering
• Longer product names

Item Configuration Requirements

For an item to be available for sale through the POS module, it must meet the following requirements:

Sales Enabled

The item must be configured as a sales item.

Retail Price Configured

The item must have a retail selling price assigned.

Tax / VAT Code Configured

The item must have a valid tax configuration. Examples:

• Standard VAT
• Reduced VAT
• Tax Exempt

Fiscal Printer Integration

Overview

Numera supports integration with certified fiscal receipt printers required by local regulations. Fiscal printing is handled through a locally installed middleware application provided by Numera.

The middleware communicates between:

• Numera Cloud
• Local fiscal printer
• Local operating system

Supported Fiscal Printers

Numera supports major fiscal printer vendors in the markets where it operates. Example vendors in North Macedonia include:

• Accent Computers
• David Computers

Additional fiscal printer models may be supported depending on local market requirements and upon request from users.

Fiscal Printer Status

The POS screen displays:

• Selected fiscal printer
• Connection status and printer availability

Users can immediately verify whether the printer is:

• Connected and ready for printing
• Disconnected

Fiscal Printer Actions and Reports

The POS module provides access to fiscal printer functions directly from Numera. Examples may include:

• Print Fiscal Receipt
• Daily Reports
• Fiscal Reports
• Printer Status Information
• Fiscal Memory Information

Processing a POS Sale

Retail Sales Workflow

Real-Time Transaction Processing

When a POS sale is completed, Numera automatically creates:

• Delivery Transaction - Represents physical fulfillment of the sale.
• Invoice Transaction - Represents the financial transaction.
• Inventory Transactions - Inventory stock is consumed immediately for inventory-managed items.
• Sales Reporting Updates - Sales reports are updated in real time.

Inventory Impact

Real-Time Inventory Updates

For inventory-managed items:

• Stock is reduced immediately
• Inventory transactions are recorded
• Warehouse balances are updated
• Inventory reports are refreshed

Generated Business Transactions

Every completed POS transaction creates user-accessible business documents. Users can review these documents later through standard Numera modules.

Generated Delivery

The system automatically creates an Outbound Delivery transaction. Users can:

• View the delivery
• Review inventory transactions
• Create a Sales Return

Generated Invoice

The system automatically creates an Outbound Invoice transaction. Users can:

• View the invoice
• Review accounting information
• Register payments
• Create a Credit Note

Sales Returns and Corrections

Product Returns

If products are physically returned by the customer:

This process:

• Returns inventory to stock
• Creates a Credit Note
• Updates inventory balances

Invoice Corrections

If a financial correction is required without returning inventory:

This process:

• Creates a Credit Note
• Updates accounting records
• Does not affect inventory

Create Additional Transactions

The POS screen supports quick creation of additional sales documents based on the selected cart or order lines. Users can create:

This functionality supports hybrid retail and wholesale workflows.

Real-Time Reporting

Sales information becomes available immediately after transaction completion. Available reporting may include:

• Sales by day
• Sales by location
• Sales by cashier
• Sales by item
• Tax reports
• Inventory movement reports
• Revenue reports

Best Practices

Key Concepts

• POS enables fast retail transaction processing.
• Fiscal receipts are printed through a local Numera middleware application.
• Numera supports major fiscal printer vendors.
• Products must have Sales enabled, a Retail Price, and a Tax Code configured.
• Every POS sale automatically creates Delivery and Invoice transactions.
• Inventory is updated in real time.
• Sales reports are updated immediately.
• Generated transactions remain fully accessible to users.
• Sales Returns can be created from generated Deliveries.
• Credit Notes can be created from generated Invoices.
• Fiscalization, inventory, invoicing, accounting, and reporting remain fully integrated.

Related Documentation